Current Job Openings

The Mayor’s Fund for Los Angeles, founded in 2014, supports a better quality of life for Angelenos by driving transformative change through public-private partnerships. The Fund builds collaboration with leaders and experts, cultivates our diversity, capitalizes on our creativity, and champions new ideas. The Fund incubates and supports programs that are time- specific, impact-oriented efforts by facilitating private resources in partnership with ongoing civic and government-supported programs, as well as focusing on new, innovative solutions to address our greatest challenges. The Fund is built on the idea that building diverse, cross- sector partnerships will help Los Angeles become the most prosperous, most livable, safest and best-run big city in the world.

POSITION: Operations and Grants Manager

REPORTS TO: President & CEO, Mayor’s Fund for Los Angeles

LOCATION: Los Angeles City Hall, 200 N. Spring Street, Los Angeles*
*The team is temporarily working a hybrid schedule.

SUMMARY

The Operations and Grants Manager is responsible for overseeing the day-to-day administrative processes and systems that support the Fund’s operations and grant making in close coordination with the CEO. This position administers internal organizational processes including grants management, coordinating the Fund’s financial, human resources tasks, administrative and operational systems, and leading contracts management and compliance. This position is responsible for continually seeking efficiencies and effectiveness across the Fund’s systems, processes, and program management. Additionally, this position is responsible for leading the Fund’s Salesforce database system used for donation and grants management, as well as for program expense administration. The Operations and Grants Manager is part of a small team managing and monitoring civic programs within the Mayor’s Fund for Los Angeles and may take on additional roles and responsibilities as needed.

PRIMARY RESPONSIBILITIES:

Office Administration

  • Administer human resources processes with the CEO, including support of the recruitment, on-boarding and retention of core and program staff, and serving as liaison with benefits administrators, insurance carriers, and tracking enrollment, billing and annual renewals.
  • Process bi-weekly payroll for all core and program staff including management of all
    deductions; Process state and federal payroll tax deposits and reports in a timely
    manner.
  • Oversee and manage general office operations, including office equipment,
    hardware/software, and incoming and outgoing information systems.
  • Support development of meeting materials for quarterly Board of Directors meetings and related Committees; Assist with special projects working directly with the President as needed.

Finance Management

  • Serve as primary liaison with external CFO and accounting team including review of general ledger and journal entries; regular monitoring of accounts and related monthly reconciliation; coordinating annual audit and 990/required tax filings; and monitoring Fund’s investment portfolio.
  • Manage all accounts payable and operations expenses, monitoring the Fund’s payment system bill.com for budget alignment, vendor documentation, and compliance.
  • Manage all accounts receivable and revenue recognition processes to ensure accuracy in processing and tracking of all donations, related documents and associated restrictions, and reconciling with Salesforce database.
  • Maintain the MFLA Accounting Manual, financial processes documentation and proactively monitor internal legal compliance and processes implementation to build efficiency and impact across the organization.

Contracts, Grants & Data Management

  • Lead the coordination, configuration, and upkeep for donor database/CRM built on a Salesforce platform for tracking donor gifts and engagement as well as additional data for partners and stakeholders.
  • Lead contract compliance for incoming revenue including review of all grant agreements and related documentation. Monitor all related reporting requirements, payment schedules and donor restrictions as noted.
  • Manage grants administration processes including program-related grant agreements, independent service contracts and invoice processing as appropriate. Monitor all related reporting requirements, pay schedules and grant terms.
  • Manage documentation of capital and tech equipment; technology platforms and related subscriptions including user management and troubleshooting as needed.
POSITION REQUIREMENTS:
  • A positive attitude and belief in possibilities that the City of Los Angeles can provide for all.
  • Minimum of 5 years of progressively responsible experience in philanthropy, nonprofit or government programs’ administration. Knowledge of and experience in working on cross-sector partnerships, particularly with an understanding of local government policies and practices, is preferred.
  • Demonstrated attention to detail in tracking, managing and reporting data
  • Specific experience with finance management including budget administration
  • Strong organizational skills, systems thinking, and demonstrated ability in building organizational processes
  • Experience with grants management systems, and ideally with using and managing Salesforce platforms. Internet competency, strong computer proficiency, including mastery of Microsoft Office preferred.
  • Skilled in exercising sound judgment and possess strong analytical skills
  • Excellent oral and written communication skills
  • Ability to manage multiple tasks, work independently and meet timelines.
EDUCATION:

Bachelor’s Degree required; Advanced degree in accounting, public policy, business administration or related field preferred.

COMPENSATION & BENEFITS:

We offer a competitive and generous package of benefits including paid holidays and time off, health/vision/dental insurance options, retirement savings plan, and remote work reimbursement. The Fund currently operates a hybrid work model.

Expected Salary: $70,000 – $85,000 depending upon experience

Note that the Mayor’s Fund for Los Angeles requires all employees to be fully vaccinated for COVID-19 absent a qualified exemption

Interested applicants should email a cover letter explaining their interest and qualifications along with a complete resume that includes work and education experience to Information@Mayorsfundla.org.

Please include “MFLA Operations & Grants Manager” in the subject line of the email.

Office Location: Los Angeles City Hall, 200 N. Spring Street, Los Angeles, California 90012

About the Mayor’s Fund for Los Angeles

Founded in 2014, the Mayor’s Fund of Los Angeles (Fund) supports building a better quality of life for Angelinos by driving transformative change through public–private partnerships. The Fund drives collaboration with leaders and experts, cultivates diversity, capitalizes on creativity, and champions new ideas. The Fund oversees time-specific programs and impact-oriented efforts around priority areas by facilitating private resources to ongoing civic programs and by focusing on innovative solutions. The Fund embraces opportunities that take risks and carefully measures results to be data driven, efficient, and accountable. The Fund is built on the idea that building cross-sector partnerships will help make Los Angeles the safest, most prosperous, most livable, and best-run big city in the world.

What Is the YouthSource Center Advisory Council Program

The new YouthSource Advisory Council Program will establish a sustainable network of Youth Advisory Councils and embed meaningful opportunities for youth leadership at all YouthSource Centers, which are managed by the City of Los Angeles’ Economic and Workforce Development Department (EWDD). This program will create youth-centered leadership curricula, facilitate train-the-trainer professional development for center staff, and provide year-round technical assistance to YouthSource leaders to establish and maintain strong center-based youth councils. These youth advisory bodies will be formed to have an active role and safe space to provide ongoing recommendations to YouthSource staff to strengthen service delivery, peer-to-peer engagement, enrollment retention, and overall outcomes for the YouthSource System, which serves more than 10,000 youth and young adults every year through direct services and leveraged wrap-around assistance.

Youth advisory councils encourage youth to have more say in the design of services, to incorporate program elements that are more engaging to them, and to entice fellow young people to feel more personally connected to their centers. As such, youth-led councils and similar opportunities for youth-informed programming have the clear potential to drive up participant interest, engagement, and enrollment at YouthSource Centers. The more young Angelenos use their local YouthSource Centers, the more they connect to valuable job resources, mentorship opportunities, and other critical support systems. With the help of the centers, the trajectories of young people are more likely to lead to quality jobs, their prospects for economic mobility rise over their lifespans, and their positive role in society and their local communities becomes more impactful.

ABOUT THE POSITION

The Program Manager will facilitate the development and implementation of the new YouthSource Center Advisory Council Program. The Program Manager will be an employee of the Mayor’s Fund for Los Angeles, who will be housed full-time in the City’s Youth Development Department (YDD) and report directly to the leadership staff of the department. YouthSource Centers provide free wrap-around workforce development services to youth ages 14 to 24, focusing on young adults who are disconnected from both school and employment. The centers are strategically located in areas of the city with high rates of poverty, unemployment, and high school drop-outs, and work with local partners to leverage resources to increase the high school graduation, college acceptance, employability, and employment placement of their participants. Because the centers are overseen by the EWDD, the Program Manager will be expected to work closely and collaboratively with this department as well.

The mission of the Youth Development Department is to foster an equitable and sustainable ecosystem of positive youth development in Los Angeles through inclusive, evidence-based, and youth-centered policies, programs, and practices to ensure the well-being, safety, and achievement of the young people of the City. As established by the City, the goal of the YDD is to serve as the central information center for the public to access youth services in the City; develop a road map for long-term youth program planning; coordinate with the EWDD and other City departments, regional agencies, youth-serving community organizations, and young leaders to develop a citywide, three-year Youth Development Strategic Plan; advise the Mayor and the City Council on the efficient use of City resources for youth services and the greatest return on investment; and lead the implementation of the new citywide L.A. City Youth Council.

ROLES AND RESPONSIBILITIES:
  • Coordination with the EWDD and all YouthSource Centers to assess existing opportunities for youth leadership and voice offered within individual centers. The program manager will collaborate with YouthSource staff and youth to first conduct at each center an assessment of the activities, projects, and initiatives that are informed and led by young people themselves;
  • Use of that assessment, combined with best practices in the field, to advise YouthSource staff on the formation and management of center-specific Youth Councils. The program manager will take into account the unique location, community make-up, and organizational capacity of each YouthSource to tailor the composition and management of their youth council, while still following at minimum a baseline model that is based on existing best practices and guiding principles in the field. The program manager will guide YouthSource Center staff to make the application youth-friendly, diversify the recruitment and selection processes, and treat every prospective member with care and respect;
  • Design of youth-informed curricula for YouthSource council members on the services, policies, and procedures of the City’s Workforce Development System, including core local, state, and federal policies, such as Workforce Innovation and Opportunity Act (WIOA) regulations. The program manager will support YouthSource staff to prepare the youth for their work on the advisory councils. This will include clear communication and preparation materials on the inner workings and current priorities of the City’s youth workforce development system and its connection to state and federal guidelines and funding levels;
  • Development of train-the-trainer tools to facilitate curricula for youth council members to be informed advocates, peer-to-peer navigators, and evaluators of youth services at their centers. The program manager will collaborate with YouthSource staff and youth of the councils to co-design trainings, manuals, guides, toolkits, and other similar materials Project Design to deliver through a train-the-trainer framework. These curricula and training tools will be continuously updated and improved based on feedback from the youth and emerging practices in the field; and
  • Provision of ongoing technical assistance to YouthSource leadership staff and youth to maintain strong advisory councils and expand more opportunities for leadership and input for other center youth. The program manager will provide direct and ongoing support to YouthSource staff and young people to guide them, as needed, through every phase of establishing, maintaining, and strengthening their youth councils during the lifespan of the grant program.
POSITION REQUIREMENTS:

The Ideal candidate will possess the following skills:

  • A Bachelor’s degree, or its equivalent, from an accredited college or university; and
  • A valid California Driver’s License
  • Outstanding ability to communicate effectively, verbally and in writing.
  • Excellent organizational skills, internal motivation, outcome-driven mindset, and demonstrated experience coordinating complex work functions in a fast-paced and highly collaborative environment;
  • Outstanding experience and ability to provide leadership development support to youth-serving organizations and youth, including low-income, underrepresented, and underserved youth; and
  • Experience collaborating with the staff of city departments, community-based organizations, philanthropic partners, and educational institutions.
COMPENSATION:

Salary is commensurate with skills and experience. This is a full-time position, contingent upon grant funding, with the first 12–18 months of funding secured.

This opportunity offers a generous benefits package that includes medical, dental, vision, life insurance, Long term disability, paid time off accrual, and a 403(b) with organization match.

HOW TO APPLY:

Interested applicants must submit a résumé and cover letter via email to Ramon Covarrubias at ramon.covarrubias@lacity.org, and copy Brettany Tucker at Brettany.Tucker@mayorsfundla.org. The email subject line should read, “Program Manager – Youth Advisory Council Program” – then the applicant’s first and last name. Applications will be accepted until a sufficient amount has been received. Applicants are encouraged to submit their application and resume early. If you have any questions, please contact Ramon Covarrubias at (213) 910-0263.

The Fund is an equal opportunity employer. It is our policy to provide equal opportunity to all employees, applicants, and program beneficiaries. The Fund does not discriminate against any person because of race, creed, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, political affiliation, or citizenship. We encourage all qualified applicants, especially members of historically underrepresented groups, to apply.